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The materials in this Site are provided for general information purposes only and do not constitute legal or other professional advice. Links to other sites are for information only and we take no responsibility for material found on them.
We endeavour to ensure that all information on this Site is correct and fairly stated, but do not accept liability for any error or omission. The development of our products and services is a continuous process and published information may not be up to date. It is important to check the current legal position with us.
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Nothing in these Terms will exclude our liability to you for death or personal injury arising from our negligence, or fraudulent misrepresentation. Subject to this:-
1. we accept no responsibility for any loss, which may arise from reliance on the information contained in this Site;
2. any failures due to software or internet errors or unavailability, or any other circumstances beyond our reasonable control;
3. any direct, indirect or consequential loss, damage, costs and expenses including without limitation:-
i. loss of profit;
ii. loss of reputation;
iii. depletion of goodwill; or
iv. loss of, damage to or corruption of data.
You must not, and must not assist any person to hack into, circumvent security or otherwise disrupt the operation of our Site or attempt to use any automated program to access the Site, or to search, display or obtain links to any part of this Site.
You must not include links or ‘deep links’ to this Site or any part of it without our prior written consent.
We may vary these Terms from time to time, such variations becoming effective immediately upon posting to the Site and by continuing to use the Site, you will be deemed to have accepted them.
These Terms shall be governed by Scots Law. If any provision shall be unlawful, void or for any reason unenforceable then that provision shall be deemed severable and shall not affect the validity and enforceability of the remaining provisions.
We will process Personal Data provided to us by you or your employees or agents in accordance with data protection standards required by applicable law, in particular the General Data Protection Regulations (“GDPR”). We are a Data Controller in terms of GDPR.
How we may collect your Personal Data?
Your Personal Data may be collected by us in a number of ways, including:
• through our provision of legal services to you
• during the course of dealings with you for or on behalf of a client
• when you provide us with information in relation to your attendance at any of our seminars or other hosted events
• when we collect your Personal Data from third parties (for example our clients or other law firms)
• through web forms and email links
• via our website
• social media
What categories of Personal Data will we collect?
The categories of your Personal Data that we may collect includes, but is not limited to, the following:
• Contact details (including names, postal addresses, email addresses and telephone numbers);
• IP address
• Professional information such as job titles, previous jobs, and professional experience and qualifications; and
• Where necessary and legally permitted, we may also collect more sensitive data such as diversity and health data, and details of offences and related proceedings.
How will we use your Personal Data?
We may process personal information about you:
• to provide you or your client with, and to improve, our services
• to verify your identity
• to verify the source of funds
• to deal with your enquiries and requests
• to contact you in the course of providing services to our clients
• to seek advice from third parties, such as legal and non-legal experts
• to provide you with information about our services, seminars and events that, following careful consideration, we think will specifically be of interest to you and to your benefit
• to provide you with any other information that you request from us
• to comply with our legal and professional responsibilities
• in connection with our referral network www.commerciallawnetwork.com
• where we have other legitimate reasons, such as for internal compliance and security purposes
Will we share your Personal Data with any third parties?
Only where it is required for communicating with you or for providing services to you and we are legally permitted to do so. When we share data with others, we are obliged to implement appropriate technical and organisations to protect the Personal Data and to comply with GDPR.
We may employ or engage other persons, companies or organisations to perform functions on our behalf. We will only pass information to them which is required to help us fulfil your instructions or where it will be beneficial to your interests. From time to time, we engage the help of self-employed solicitors and their personal services companies. We may also pass Personal Data to third party organisations that provide us IT or administrative services to us. We may use third parties to support us in providing our services and to help provide, run and manage our internal IT systems. For example, providers of information technology, cloud based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services.
If we are providing services to you, we may also be required to pass your Personal Data to the following:-
• auditors and other professional advisers
• property registrars
• HM Revenue & Customs
• court or tribunal
• solicitors acting on the other side
• asking an independent Barrister or Counsel for advice; or to represent you
• banks or building societies; or other financial institutions
• insurance companies
• providers of identity verification
• any disclosure required by law or regulation; such as the prevention of financial crime and terrorism
• if there is an emergency and we think you or others are at risk
Occasionally, we may receive requests from third parties with authority to obtain disclosure of Personal Data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, to establish, exercise or defend legal rights. We will only fulfil requests for Personal Data where we are permitted to do so in accordance with applicable law or regulation.
Personal Data may be transferred outside the countries where we and our clients are located, including to countries outside the European Union (“EU”). An example of where this might be the case is with cloud infrastructure where the servers powering and facilitating such a service may be located in secure data centres around the world (outside of the EU) and Personal Data may be stored in any one of them. In each such case, we will take appropriate steps to try to ensure all Personal Data transferred in this way is subject to adequate levels of protection and that all transfers of Personal Data outside the EU are done lawfully.
How long will we hold your Personal Data for?
We will retain your information only for as long as is necessary for the purposes set out in this policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
You have certain rights over your Personal Data. These rights include:-
Access to your Personal Data
You have a right of access to Personal Data held by us as a data controller. This right may be exercised by emailing us at email@example.com. We will aim to respond to any requests for information promptly, and in any event within 30 days.
To update, correct or rectify any Personal Data held to us, you may email us at firstname.lastname@example.org with details of the required changes and we will make the necessary amendments.
Request to cease use
You have a right to ask us to stop processing your Personal Data or ask us to erase any Personal Data that we hold at any time. We will only be able to comply with this request to the extent that other legislation does not require us to keep your data. To request cessation or erasure, please email us at email@example.com.
Right of Data Portability
You have the right to receive any Personal Data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from us. In exercising this right, you shall have the right to have the Personal Data transmitted directly us to another data controller where technically feasible.